District Coordinators are made up of a core group of experienced, highly dedicated Volunteers. During OHNY Weekend, DCs work closely with a set of assigned Site Partners and Volunteers to make sure the programs run smoothly and to handle difficult or unexpected situations.

If you’re interested or want to learn more email [email protected] by July 14, 2023.

What are the main responsibilities of a District Coordinator?

Before OHNY Weekend:

• Attend at least one Volunteer Orientation
  • Assist with set-up and distributing materials to Volunteers
  • Introduce yourself during the orientation and greet your Volunteers
• Familiarize yourself with your assigned district and Experiences
  • Review Google sheet (emailed to you by OHNY staff) with Experience times, contact information, and assigned Volunteers.
  • Read the Experience descriptions on ohny.org.
  • Plan your routes and schedule for visiting the Experiences during the Weekend, so you can visit as many of them as possible.
• Send email to the Partners in your district to introduce yourself, following on the initial email Rowan will send connecting you to the Partners.
• Send email to Volunteers assigned in your District to remind them of their commitment and that you will be their primary contact during the Weekend.
• Send email to On-Call Volunteers assigned to you to remind them to check texts and emails regularly and to stay in or near the district during their on-call shift so that they can be quickly deployed to an assignment as needed.

During OHNY Weekend:

• Be available by cell phone throughout the Weekend so Partners and Volunteers can contact you quickly
• Check in with each Experience at least once during each day they are open
  • Introduce yourself to Partners, thank them for participating, and ask them if they have questions or concerns or need more assistance – during an in-person visit if possible, but by email if your District is too large to visit all Experiences during the times they are open.
  • Talk to Volunteers to see how the Experience has been proceeding. Determine whether more resources are needed to cover no-shows, line management, or check-in bottlenecks.
  • Make sure that OHNY posters are noticeably displayed to visitors.
  • Try to visit Experiences with Advance Registration tours at the start of the first tour, as most problems arise when Partners and Volunteers are going through the check-in process for the first time.
• Assign On-Call Volunteers as necessary to cover no-shows or Experiences that need more assistance.
• Alert OHNY staff to no-shows, cancellations, or other issues as they arise.

After OHNY Weekend:

• Attend the Weekend wrap party on Sunday night!
• Send a post-Weekend thank-you email to your Volunteers
• Let OHNY staff know about any no-shows or breaches of the Volunteer Code of Conduct, if you did not have time to do so during the Weekend
• Complete the online DC survey emailed to you after the Weekend